Purchase Card (P-Card)
When you want to use the Purchase Card (P-Card) for an in store, telephone or online purchase. We are encouraging online purchase that our office staff can order when given the proper paperwork and list. Additional Required Attachments: PCARD Request Form
- SABO Voucher
- Minutes
**Original Receipts required when purchase is completed.
Reimbursements
When you want to reimburse a student/staff member who made a purchase on behalf of the organization with their own money. Additional Required Attachments:
- SABO Voucher
- Minutes (the motion must include the full name of individual being reimbursed)
**Original Receipts required when purchase is completed.
Chartwells Voucher & Off Campus Food Vendors
When you want to purchase food using Chartwells (on-campus vendor). Additional Required Attachments:
- Minutes
- Chartwells' Invoice
*If you are interested in purchase food outside of Chartwells that is more than $150, you must complete a Catering Waiver Request and submit 15 days prior to event for approval.
Travel Authorization
When you are planning an off campus event or trip (must complete even if trip has a zero cost). Additional Required Attachments:
- Travel Authorization
- Minutes
- Quotes/Invoice
- W-9 for Vendor (If Applicable)
- Typed List of Attendees
Purchase Requisition
When you need to obtain a Purchase Order (PO) for a service (ex. Apparel, Renting equipment or large purchases). Additional Required Attachments:
- Purchase Requisition
- Minutes
- Quote/Invoice
- W-9 for Vendor (If Applicable)
- Artwork (If Applicable)