Services

Audio visual equipment is available at no charge to support Eastern classes and University sponsored events. 

Most equipment is restricted to students in specific Communication, Film and Theatre classes or with faculty sponsorship, but a small pool of equipment can be borrowed by all students and faculty.

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Below is a list of available equipment:

Data Projector
Portable data projectors are available to Eastern faculty and staff by reservation for the display of Power Point presentations and video sources.

Projection Screen
Lightweight and user friendly Da-Lite Projection screens come in three different sizes:

• 60″ Diagonal,
• 80″ Diagonal
• 100″ Diagonal for larger rooms.

Digital Video Camcorder
Video cameras record directly to an SD memory card.
Memory cards are available for purchase at the University Bookstore. 

Tripods
Lightweight and durable tripods for video and still cameras.

Digital Audio Recorder
Olympus digital audio recorders record up to 35 hours of audio in WMA format. Users have the option of recording audio using the internal microphone, or connecting an external microphone to the unit. The digital audio recorder comes with a USB cable to quickly transfer and playback audio files on a computer. 

Microphone & PA System 
PA Systems are used for audio amplification for indoor and outdoor events on campus in areas that do not have permanently installed systems. 

Microphone Stands
Floor microphone stands, table microphone stands, and boom microphone stands for musical performances are available.

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Damaged Equipment

If equipment is damaged while in possession of a borrower, they must report the damage immediately to Media Services staff and Course Instructor/Faculty sponsor.

Damage is assessed in three categories:

• Normal wear and tear
• Accidental damage
• Abuse and/or Negligence

A member of the Media Services staff in consultation with the Course Instructor/Faculty sponsor will determine the scenario of the damage.

If found to be a result of Abuse and/or Negligence, the borrower is financially responsible for replacement and/or repair costs for the equipment.

Notification of the decision will be in writing within one (1) week of the report of damage.

Event recording services are available to Eastern Faculty & Staff.

To schedule an Event Recording, first request media services support through the e-Schedule (EMS Scheduler) process for the event, followed up by an email to: videography@easternct.edu

Requests must be submitted by email at least ten (10) business days prior to the event
to ensure adequate personnel and equipment is available.

The Event Request must specify the exact Date, Time, and Campus Location of the event.

If an off-campus guest speaker or lecturer is involved, an ECSU Video/Photo Recording Form must be secured and submitted to Media Services prior to the event or event will not be filmed. If talent requests not to be filmed (on the form), event will not be filmed.

Campus events that Media Services records are distributed on the University’s YouTube channel.

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Event recording services are not available for Student organizations, but students can receive training and borrow equipment: To schedule: mediaservices@easternct.edu

All live-streaming requests for public posting to the University’s YouTube channel must be cleared through University Events and Engagement. 

Requestors are asked to consider the predicted reach/audience of the live-stream and determine if a next-day, non-live, posted recording would be just as effective.

Event Streaming requests: videography@easternct.edu

 Streaming requests must be submitted by email at least ten (10) business days prior to the event.

Live streaming services are available in the following locations on campus:

• Betty Tipton Room
• Student Center Theater
• Shafer Auditorium
• Johnson Room
• Fine Arts Concert Hall

Media Services can assist Eastern faculty and staff with audio and video production projects. All projects will be preceded with a production meeting to outline the scope of the project and determine a realistic timeline. Depending on the scope, projects can require a minimum of 3 weeks’ lead time.

For Audio Production Requests: faicmediaservices@easternct.edu
For Video Production Requests: videography@easternct.edu

Media Services produces parking signs for academic and administrative events on Eastern’s campus. These signs are produced on a coroplast board with adhesive vinyl. The Coroplast Boards are white, 12″ tall x 20″ in length. The text is blue.

Please note, Media Services cannot produce advertisement, event promotion or informational lawn signage. 

We require five (5) business day’s notice on all sign orders.

For additional information or to submit sign orders: signs@easternct.edu

Installation of signs is provided by Facility Services via Work Request Form

Facility Services provides the stands that hold the signs in the ground.

Media Services works with an off-campus vendor to produce banners for academic events on campus.

A fifteen (15) business day lead time is required on all banner orders.

Submissions should be:
300-600 dpi JPEG, AI, EPS, or PDF vector file

For additional information or to submit Banner designs & orders: signs@easternct.edu

On campus installation of Banners is provided by Facility Services via Work Request Form.

Media Services can laminate posters that are 25” in width or smaller. 

It is the policy of the staff at Eastern Connecticut State University’s Media Services department to apply the Copyright Law of the United States and the Fair Use Guidelines for Educational Multimedia to all activities of the department. 

CSCU Copyright Guide

Due to copyright laws, Media Services cannot convert entire, commercial DVD videos (such as movies, documentaries…) to files for uploading to Blackboard unless the requestor has written permission from the distributor of the title. 

Contact Media Services to determine if source and destination format is supported

Requests should be submitted to mediaservices@easternct.edu

If the requirements below are satisfied, you can bring the video (and copy of the permission letter, if applicable) to Media Services for conversion.

The information provided is for general reference and does not constitute legal advice. If in doubt, seek a qualified legal opinion from an attorney knowledgeable of copyright law.

1. If you are the creator of the media, and have not assigned copyright to someone else, then, as the copyright owner, you may have it converted.

2. If a digital copy of the media exists, it should be purchased.

3. If a digital copy does not exist, then the copyright owner should be contacted for written permission to change the media from analog to digital. To locate the copyright holder, contact the video’s distributor. For audio's and videos from the University’s Library search the feature by title, scroll down to publisher, and the distributor will be listed there. Search Google for the distributor’s contact information. If the request is denied, the media cannot be converted.

4. If the copyright owner cannot be determined, you can visit the IMDb website for feature films, film shorts, and television programs. Enter the movie, or television show name, and scroll down to the company credits and obtain contact information to seek written permission. Another option is to search the Internet for the film’s title to see if the film has its own Web page with contact information. In addition, the Copyright Clearance Center may be contacted to see if anyone lays claim to the copyright. If so, written permission from them should be sought.

5. If none of the above work, only the portion or clips of the content, essential to the class, may be converted. 10% of the total is specified.

6. Media recorded from an on air broadcast may not be converted. Copyright law states that this type of media may only be kept for 45 days, and used once in a class during that time.

7. Clips from motion pictures on DVD (as defined in 17 U.S. Code§101) that are legally acquired and protected by the Content Scrambling System may be converted under certain circumstances (17 U.S. Code§1201). The media needs to meet all of the above requirements for converting media. Only short portions of the video are allowed to be used. Screen capture is the preferred non-circumventing conversion technique. If screen capture does not produce video of sufficient quality for the purpose of criticism or comment, then other circumventing technologies may be employed.

Eastern currently has a digital signage system that displays information on 20 displays located in campus buildings. This information includes event bulletins, as well as general university information.

Bulletins should contain event location, date, time and if possible a colorful picture representing the event. 

Submissions should be:

• a 1210 x 988 px. JPEG image
• Text no smaller than 40 points for readability on displays.

Bulletin requests: Ashley Orcutt (orcutta@easternct.edu)

For guidance in creating a bulletin: Kevin Paquin (paquink@easternct.edu)