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Procedures During Remote Learning

  • Students may add courses online via eWeb; this is the most efficient way to complete registration.  If you are unable to register using eWEb there are two alternate ways to complete your registration; note they aren’t as quick or as reliable.

    • Using your Eastern email
      • Send an email to registrar@easternct.edu with the following information:
        • Your Name
        • ID Number
        • CRN, Subject, Course, Section, Title to add or drop, Full time students must include Registration Pin
      • The Registrar’s Office will process your request and respond with registration information; if you have a hold on your account your registration will not be processed.
    • Using your personal email
      • Fill out the Initial Add/Drop Form (full-time students must include their Registration PINs) – you must print and hand-sign this form
      • Scan the signed form or take a picture of it and forward to the Registrar’s Office at registrar@easternct.edu for processing
      • The Registrar’s Office will process your request and respond with registration information; if you have a hold on your account your registration will not be processed.
  • If courses require a prerequisite, co-requisite or are closed and students wish to register for those courses, they must obtain proper approval. For prerequisite, co-requisite, and course overloads the permission of the instructor and department chair is required—by email due to the campus being closed. There are two ways to do that:

    • Using your Eastern email
      • Email your instructor asking for a prerequisite, co-requisite, or overload override with:
        • Your Name
        • ID Number
        • Term of Registration (Summer 2020, Fall 2020)
        • CRN, Subject, Course Number, Section, Title
      • The instructor will forward the email to the department chairperson for approval
      • The department chairperson will forward the email to the Registrar’s Office if they approve
      • The Registrar’s Office will enter the approval and notify the student, instructor, and chairperson
    • Using your personal email
      • Fill out the appropriate form found on the Registrar’s website under Forms, Policies and Procedures – you must print and hand sign this form
      • Scan or take a photo of the signed form and forward to your instructor’s Eastern email
      • The instructor will forward the email to the department chairperson for approval
      • The department chairperson will forward the email to the Registrar’s Office if they approve
      • The Registrar’s Office will enter the approval and notify the student, instructor, and chairperson
  • 100-Level courses are routinely not open to juniors or seniors. Extenuating circumstances may require enrollment, i.e. a prerequisite to a required course; change or addition to program of study; upper divisional alternatives conflict with another course requirement. Note: HIS 120, HIS 121, PHY 102 require approval of the department chair offering the course. Approval of your academic advisor is required for these courses. You can seek approvals by email in one of two ways:

    • Using your Eastern email
      • Email your academic advisor asking for the approval to take a 100-level course with:
        • Your Name
        • ID Number
        • Term of Registration (Summer 2020, Fall 2020)
        • CRN, Subject, Course Number, Section, Title
        • The reasons why you must take this course
      • The academic advisor will forward the email to the Registrar’s Office if they approve
      • The Registrar’s Office will enter the approval and notify the student and instructor
    • Using your personal email
      • Fill out the Registration Approval form found on the Registrar’s website – you must print and hand sign this form.
      • Scan or take a photo of the signed form and forward to your academic advisor’s Eastern email
      • The academic advisor will forward the email to the Registrar’s Office if they approve
      • The Registrar’s Office will put the approval into the registration system and notify the student and instructor by responding to the email chain.
  • Some courses require the approval of the instructor and/or department chairperson. You can seek approvals by email in one of two ways:

    • Using your Eastern email
      • Email your instructor and include the following information:
        • Your Name
        • ID Number
        • Term of Registration (Summer 2020, Fall 2020)
        • CRN, Subject, Course Number, Section, Title
      • The instructor will forward approval to the department chairperson or Registrar’s Office
      • The department chairperson will forward approval to the Registrar’s Office
      • The Registrar’s Office will enter the approval and notify the student, instructor, and department chair (if required)
    • Using your personal email
      • Fill out the Registration Approval – Courses Requiring Written Consent form found on the Registrar’s website – you must print and hand sign this form.
      • Scan the signed form or take a picture of it and forward to your instructor
      • The instructor will forward the approval to the appropriate party (department chair or Registrar’s Office)
      • The department chairperson will forward their approval to the Registrar’s Office
      • The Registrar’s Office will enter the approval and notify the student, instructor and department chair (if required)
  • Students wishing to register for an Independent Study/Project/Internship/Practicum or Teaching Assistantship must obtain approval from a Supervising Eastern Faculty Member, Supervising Department Chairperson, and Academic Dean. There are two ways to do this via email:

    • Using your Eastern Email
      • Email your Supervising Eastern Faculty Member at their Eastern email account with:
        • Your Name
        • ID Number
        • Phone Number
        • Overall GPA
        • Subject, Course Number, Title, Credits, Term of Registration (Summer 2020, Fall 2020)

    If it’s an independent study replacing a course, please list subject and course number, project title, objectives (describe required duties or project components), reading and other materials required for the project, and outline of how the project will be conducted

    • The Supervising Eastern Faculty Member will add information on how the work will be evaluated for a grade and then forward the email to the department chairperson
    • The department chairperson will forward approval to the academic dean
    • The academic dean will forward the approval to the Registrar’s Office
    • The Registrar’s office will process the approval and notify the student and faculty member
    • Using your personal email
    • Fill out the Independent Study/Internship/Practicum/Teaching Assistantship form found on the Registrar’s website – you must print and hand sign this form.
    • Scan or take a photo of the signed form and forward to your Supervising Faculty Member
    • The Supervising Eastern Faculty Member will add information on how the work will be evaluated for a grade and then forward to the department chairperson
    • The department chairperson will forward the approval to the academic dean
    • The academic dean will forward the approval to the Registrar’s Office
    • The Registrar’s Office will process the registration and notify the student and faculty member
  • If you have already taken a course in a previous semester (even if you did not finish the course and earned a W) you must fill out a course repeat form. Please make sure to review the course repeat policy on the Registrar’s website. There are two ways to apply to repeat a course without being on campus:

    • Using your Eastern email
      • Email the Registrar’s Office at registrar@easternct.edu with the following information:
        • Your Name
        • ID Number
        • Term of Registration (Summer 2020, Fall 2020)
        • CRN, Subject, Course Number, Section, Title
      • The Registrar’s Office will enter the approval and notify you via email
    • Using your personal email
      • Fill out the Repeat Course form on the Registrar’s website – you must print and hand sign it
      • Scan or take a photo of the signed form and forward to Registrar at registrar@easternct.edu
      • The Registrar’s Office will enter the approval and notify you
  • Under normal circumstances, students have the option to take up to four courses on a credit/no credit basis while at Eastern. Please review the updated Credit/No Credit policy on the Registrar’s website for the spring, 2020 semester. There are two ways to request credit/no credit by email:

    • Using your Eastern email
      • Email the Registrar’s Office at registrar@easternct.edu with the following information:
        • Your Name
        • ID Number
        • CRN, Subject, Course Number, Section, Title
      • The Registrar’s Office will process your request, and as long as you meet the criteria, it will be processed and you will be notified via email
    • Using your personal email
      • Fill out the Credit/No-Credit form found on the Registrar’s website – print and hand sign it
      • Scan or take a photo of the signed form and forward to the Registrar at registrar@easternct.edu
      • The Registrar’s Office will process your request, and as long as you meet the criteria, it will be processed, and you will be notified via email
  • If you wish to withdraw from a spring 2020 course, you must obtain the approval of your academic advisor. Please read the policy regarding course withdrawal on the Registrar’s website. There are two ways to withdraw from a course using email:

    • Using your Eastern email
      • Email your academic advisor at their Eastern email address with the following:
        • Your Name
        • ID Number
        • CRN, Subject, Course Number, Section, Title, Name of Instructor
        • Reason for withdrawal
      • Your academic advisor will forward to the Registrar’s Office with their approval
      • The Registrar’s Office will process your request and notify you and your advisor
    • Using your personal email
      • Fill out the Withdrawal From a Course Form found on the Registrar’s website – you must print and hand sign this form
      • Scan or take a photo of the signed form and forward to your academic advisor’s Eastern email
      • Your academic advisor will forward the email to the Registrar’s Office with their approval
      • The Registrar’s Office will process your request and notify you and your advisor
  • Status Definitions:

    • Part-time undergraduate students register for fewer than 12 credits per term
    • Part-time graduate students register for fewer than 9 credits per term
    • Full-time undergraduate students register for 12-17 credits per term during initial registration
    • Full-time graduate students register for 9-13 credits per term

    If you are a part-time student and wish to become full time or a full-time student wishing to become part time, you must notify the Registrar’s Office so your student profile can be updated. There are two ways to do that remotely:

    • Using your Eastern email
      • Email registrar@easternct.edu and ask for a change of status with the following information:
        • Your Name
        • ID Number
        • Undergraduate or Graduate Status
        • Intent to change from Full Time to Part Time or Part Time to Full Time
        • Are you a financial aid student? If yes, it is your responsibility to check with the Financial Aid Office financialaid@easternct.edu regarding any impact this change may have on your current award and future eligibility for aid.
        • Are you attending Eastern on a F-1, F02, or J-1/J-2 Visa? If yes, please contact the International Students Office at petoskeyi@easternct.edu
      • Using your personal email
        • Fill out the Change of Status form found on the Registrar’s Website - you must hand sign it
        • Scan or take a photo of the signed form and forward to the Registrar’s Office at registrar@easternct.edu
          • If you are changing from part time to full time you will need a Registration PIN to complete your registration. Please contact your advisor.
  • Approval from your department is required to change your major and/or advisor. Before changing your major and/or advisor, please read the procedure on the Major Change section of the Registrar’s Office website. There are two ways to change your major or advisor remotely:

    • Using your Eastern email                      
      • Email the request to change of major/advisor to the department chairperson of the major you are adding (or to the Advising Center if changing to General Studies) along with:
        • Your Name
        • ID Number
        • Major to be Added and/or Dropped
        • Concentration to be Added and/or Dropped if Necessary
        • Indicate Degree Option if necessary (Associates, B.A., B.S. B.G.S.)
        • Advisor requested (Please note that this will require the department chair’s approval. The departments reserve the right to assign advisors as they deem appropriate.)
      • The appropriate department will assign a new advisor if necessary
      • The appropriate department will forward the e-mail to the Registrar’s Office if they approve
      • The Registrar’s Office will make the necessary changes to the student’s major(s) and/or and concentration and will notify the student and other individuals involved
    • Using your personal email
      • Fill out the appropriate form – found on the Registrar’s Website under Change of Major/Concentration/Advisor Form – you must print and hand sign this form.
      • Scan or take a photo of the signed form and email to the department chair of the major you are adding (to the Advising Center if changing to General Studies)
      • The appropriate department will assign a new advisor if necessary
      • The appropriate department will forward the e-mail to the Registrar’s Office if they approve
      • The Registrar’s Office will make the necessary changes to the student’s major(s) and/or concentration and will notify the student and other individuals involved
  • If a student wishes to change their concentration only no approvals are necessary. There are two ways to change your concentration remotely:

    • Using your Eastern email
      • Email the Registrar’s Office at registrar@easternct.edu with the following information:
        • Your Name
        • ID Number
        • Concentration to be Added and/or Dropped
    • The Registrar’s Office will make the necessary changes to your concentration and notify you
    • Using your personal email
      • Fill out the appropriate form – found on the Registrar’s Website under Change of Major/Concentration/Advisor Form – you must print and hand sign this form
      • Scan or take a photo of the form and e-mail to the Registrar’s Office at registrar@easternct.edu
      • The Registrar’s Office will make the necessary changes to the student’s major(s) and notify you
  • If a student wants to change or add a minor, no approval is required unless you are declaring a minor in Biology, English, Film Studies, Writing or Geographical Information Systems. Before changing your minor, please read the information on the Minors page of the Registrar’s Office website. There are two ways to change your minor remotely:

    • Using your Eastern email                      
      • Email the Registrar’s Office at registrar@easternct.edu with the following information:
        • Your Name
        • ID Number
        • Minor to be Added and/or Dropped
      • If you want to add a Biology minor, e-mail the Biology Chairperson. If approved, the Biology Chairperson will inform the Registrar’s Office
      • If you want to add an English or Writing minor, e-mail the English Department Chairperson, who will add the courses required to your plan of study. The English Department Chairperson will then inform the Registrar’s Office
      • If you want to add a minor in Film Studies, email the coordinator of the Film Studies minor, who will add the courses required to your plan of study. The Film Studies coordinator will then notify the Registrar’s Office
      • If you want to add a minor in Geographical Information Systems, email the coordinator of the GIS minor, who will add the courses required to you individual of study. The GIS coordinator will then notify the Registrar’s Office
      • The Registrar’s Office will make the necessary changes to your minor and notify you and other individuals if necessary
    • Using your personal email
      • Fill out the appropriate form – found on the Registrar’s Website under Declaration/Add/Drop a Minor Form – you must print and hand sign this form
      • Scan or take a photo of the form and e-mail to the Registrar’s Office
      • If you want to add a Biology minor, e-mail the Biology Chairperson. If approved, the Biology Chairperson will inform the Registrar’s Office
      • If you want to add an English or Writing minor, e-mail the English Department Chairperson, who will add the courses required to your plan of study. The English Department Chairperson will then inform the Registrar’s Office
      • If you want to add a minor in Film Studies, email the coordinator of the Film Studies minor, who will add the courses required to your plan of study. The Film Studies coordinator will then notify the Registrar’s Office
      • If you want to add a minor in Geographical Information Systems, email the coordinator of the GIS minor, who will add the courses required to you individual of study. The GIS coordinator will then notify the Registrar’s Office
      • The Registrar’s Office will make the necessary changes to your minor and notify you and other individuals if necessary