Eastern Ad-Hoc Budget Committee
Draft Minutes
July 15, 2009
Connecticut Room, Gelsi-Young Hall

Attendance: Dave Bachand, Patricia Banach, Karyl Bulmer, Dennis Hannon, Drew Hyatt, Kristin Jacobi, David Mariasi, Diane Moore, William Newell, Elsa Nunez, William Salka, John Sweeney

Absent: Grace Enggas, Pat Christadore, Douglas Lussier, Dimitrios Pachis, Michael Pernal, Bruce Tyler

Meeting commenced at 9:00 am

Motion to accept the minutes of the previous meeting (W. Salka, D. Moore - Passed)

State Budget Update & Governor’s Directive

• Not much progress has been made on the state’s budget
• By executive order, the Governor can operate through July 31
• Money has not been allocated to many grants including the CAPS program
• The other CSUs have been hit harder by the Retirement Incentive Plan
• Governor Rell issued Executive Directive #3, which direct agencies to curtail spending and cease printing materials not required by federal or state mandates.
• Governor Rell issued Executive Order #27 regarding rehired retirees

Savings Update

• 126 of the 203 budget indexes returned at least 10% of their funding at the end of FY09. This represents 62% of all accounts.
• Copier expenses will be cut by $68k by consolidating office machines
• Busses have been renegotiated for Athletics to lower the per mile charge. This should save us $10-18k
  We’re continuing to work on Work$mart and office supplies savings
• Technology will be changing the mode of sharing resources
• Overtime savings from not having commencement and having to make the campus commencement ready has been reduced by $54k over last fiscal year

Draft Budget Process

• Departments have been given 60% of their FY09 allocation.
• Vice Presidents will discuss with their departments their needs and compromises and submit their recommendations.
• Vice Presidents will be able to request equipment from old bond fund money for now.
• Departmental budgets will be finalized when we have a state budget or at the start of the academic semester, whichever comes first.

CSU Distribution Changes

• A proposal is going before the Board of Trustees on Thursday, July 23 to change the CSU general fund distribution methodology
• The distribution will be based on FY2009 enrollment levels so we’re not competing for students in order to get more funding
• The model also looks at 3rd week actual enrollment rather than estimated enrollment
• A copy of the Staff Report from the Finance and Administration Committee along with the proposed Resolution were distributed

Other Items

• The Chancellor has pulled back all spending plans and has come up with a different strategy to present them to the Board of Trustees.
• Because of the demand for on-campus housing, we have added 40 beds to Mead and reserved rooms at the Best Western
• AVP Sweeney will check with Financial Aid about applying for the TEACH Grant.
• Students are interested in it and we could receive $4k per year, per student.
• Next meeting will be Monday, August 24 at 2:00 in the Connecticut Room, Gelsi-Young Hall
• Meeting adjourned at 10:30 am

Respectfully submitted,

Karyl Bulmer, Assistant Bursar for Student Accounts