Accounts Payable Candidate Search and Academic Program Review Procedure

Lodging: Candidates can stay at the following approved hotels. All can be direct billed to Eastern for payment and there will be no sales tax charged. Must contact the Travel Office to receive an authorization number to provide to the hotel when making reservations.

Note: If the candidate is coming into Bradley Intl and has a late flight or an early flight returning, it may make sense for them to stay at the airport.  We have an agreement with the Days Inn Bradley and Travel can set this up.

Meals: If Fenton River Grill, Spring Hill Inn or Willimantic Brewing will be used for a business meeting, a voucher must be requested from Accounts Payable 4 or more days in advance.  This voucher must be given to the server and the charges will be direct billed to Eastern Connecticut State University. The vendor should be reminded that we are sales tax exempt. Prior to leaving the restaurant, the responsible party must verify that no sales tax is included on the paid receipt. The paid receipt and business meal form must be submitted with a completed request for payment. All meal charges are subject to the follow:

• Meal per person cannot exceed $50.00 per person
• Tip cannot exceed 20% of purchase
• No alcoholic beverages can be purchased
• A Business Meal Form must be submitted with request for payment stating business meal purchase and list of all attendees

Travel Reimbursement: Verify that recipient is set up as a vendor by Purchasing. Attach all paid itemized travel receipts to a completed request for payment form and submit to accountspayable@easternct.edu for processing.

All other questions should be directed to your Dean’s Office or Kate Linderson (lindersonk@easternct.edu) in Academic Affairs.