Eastern Connecticut State University

The primary focus of this standing committee is to supervise implementation of the Student Government Association (SGA) budget and the management of SGA funds according to state statute and procedures. A major function of the Budget and Management Committee (BAM) is to allocate funds and to monitor the business operations of all student organizations sanctioned by the SGA. This committee answers directly to SGA. BAM can be reached at 860-465-0123.

In the fall of 2008, the Budget and Management Committee transitioned from a paper produced Funding Request Packet to an online submission process. While it is a small step, it is our belief that no step is too small in eliminating wasteful use of paper. This change will eliminate the possibility of lost paperwork and improve response time from the Budget and Management Committee.

The BAM Committee meets on Fridays at 3 p.m. in the Student Center, room 107. The first meeting of the Fall semester will be September 4, 2009. If you wish to speak with BAM during their meeting, please send an e-mail at least 24 hours in advance to the BAM Chair at bam@stu.easternct.edu.

Club Council Meetings - all active clubs and organizations are required to have at least one member in attendance to each Club Council meeting. At these meetings, the Budget and Management Committee will share important information and will give clubs and organizations the opopportunity to let others know about upcoming events. Failure to attend will result in financial accounts being frozen until the club or organization attends a future meeting. All Club Council dates are held during the University hour on Wednesdays.

Dates for Fall 2009 Club Council meetings are as follows: September 16, October 21, and November 18, 2009 starting at 3:15 p.m. in the Student Center Theatre.

Dates for the Spring 2010 Club Council meetings are as follows: February 10 and March 17 in the Student Center Theatre, and the April 7 meeting will be starting in the Student Center, Betty Tipton Room. All three of the spring meetings start at 3:15 p.m.

Club and Organization Medal Program: The Medal Program was created to recognize clubs that adhere to the BAM Guidelines and provide quality events for students on campus. When a club receives an award, they will receive a decal of the medal on their banner at the Club and Activities Fair the following September. Along with the decal, the club will also receive a cash award in their fundraising account for the following semester. More than one club can win the same medal in the same academic year. Medals are awarded according to the Budget and Management Club Medal Awards Point Evaluation Sheet and the break down below. Medals are calculated the end of the Spring semester and will be awarded at the Club and Organizations Banquet. Please contact BAM at BAM@stu.easternct.edu with any questions.

Medal Breakdown
Medal	# of points needed to receive medal
Bronze	12 - 15 points
Silver	16 - 19 points
Gold	20 - 23 points
Platinum	24 points

	0 Points	1 Point	2 Points	3 Points	4 Points
Meetings	Never held 2 meetings a month	Club held 25% of scheduled meetings	Club held 50% of scheduled meetings	Club held 75% of scheduled meetings	Club held 100% of scheduled meetings	Clubs are required to hold at least 2 meetings a month.
Minutes	No minutes were submitted to BAM	50% of the minutes were submitted to BAM on time	70% of the minutes were submitted to BAM on time	90% of the minutes were submitted to BAM on time	100% of the minutes were submitted to BAM on time	Minutes must be submitted to the BAM Chair within 48 hours of your scheduled meeting. If a meeting is canceled, an E-mail sent to the BAM Chair will count as minutes.
Club Council	Attended no Club Council Meetings	Attended 25% of all Club Council Meetings	Attended 50% of all Club Council Meetings	Attended 75% of all Club Council Meetings	Attended all Club Council Meetings	Club Council is mandatory. Attendees are required to sign in before the meeting starts. Failure to attend will result in the freezing of a clubs accounts.
Events	Club did not hold any events during the academic year	Club held 2 event during the academic year	Club held 4 events during the academic year	Club held 6 events during the academic year	Club held 8 events during the academic year	Clubs are required to hold at least 2 events a semester
FRPs	Club did not submit FRPs for the Fall or Spring Semesters	Club submitted only 1 FRP late	Club submitted FRPs for both the Fall and Spring semesters late	Club submitted 1 FRP for the Fall or Spring semester on time	Club submitted FRPs for the Fall and Spring semesters on time	FRPs must be submitted before the deadline. Any FRPs submitted after the deadline, will be reviewed at BAM’s discretion allocations will be based on available funding.
Club Leadership Series	Club did not attend any leadership seminars	Club attended 2 leadership seminar	Club attended 4 leadership seminars	Club attended 6 leadership seminars	Club attended all leadership seminars	The Leadership Series is offered by The Student Activities Office. The Leadership Series is not mandatory but a good place to get points.

Official Funding Request Packet (now submitted online - all other versions will no longer be accepted - please see the Timeline below for when you will receive information about your funding requests.)

Conference Worksheet (updated, October, 2009 - if you are asking for money for a conference, please indicate in your funding request packet, fill out this worksheet, and e-mail the worksheet to bam@stu.easternct.edu

Old Funding Request Packet (While this paper version is no longer accepted, this Fall 2008 version is left here as a reference for clubs who wish to utilize the outline when preparing to send the official online version.