Eastern Connecticut State University

Office of

Student Activities

Text Only Version

Forms and Policies

Event Planning
Financial Paperwork
Contracts
Policies
Travel
Directions and Maps

Event Registration Form
Information for University Relations to Help Promote Your Event
Checklist when holding events
Checklist of Things to Do by Month - Fall Semester Checklist of Things to Do by Month - Spring Semester
Facilities Request Form	Setup Diagram for Johnson Room - Library Setup Diagram for the Betty Tipton Room - Student Center
Chartwells Catering - Good Cents Menu	Good Cents Ordering Instructions
Certificate of Insurance Request Form
Club News Submission

Click the link below to submit news about your club

Authorized Signature Form
Active Vendors Updated Fall 2007 - although not a complete list, it contains many vendors often used by clubs and organizations
Deposit Slip and Financial Summary	To be used when depositing money after fundraisers
Requisition Form for Clubs/Orgs	To be used for Purchase Orders and Vendor Payments
Voucher	To be used for Cash Advances, Reimbursements, Payment of Vendor Services, and Transfers to other clubs/organizations
Gift Card Form	To be used when prizes are given out

Corporate Resolution (please see a Student Activities Staff Member)
Honorarium - updated Oct 2010
Entertainer Template
Lecturer Template
PSA
W-9	Sample - W-9 and Agency Vendor
Agency Vendor Form
Instructions for Nondiscrimination Forms Individual Nondiscrimination Form for Speakers/Entertainers Business Entity Nondiscrimination Form for Speakers/Entertainers under $50,000 Business Entity Nondiscimination forms for Speakers/Entertainers over $50,000 - see a Student Center Activities Staff Member

Procedure for Annual Sports Screenings	Timeline of Mandatory Sports Physicals	Sports Physical Form for Off-Campus Health Provider
Insurance Requirements for Part-Time Students Participating in Club Sports	Insurance Payment Form for Part-Time Students Paricipating in Club Sports
Club/Organization Posting Policy
Events Open to the Public Policy
Showing Movies on Campus Policy
Reserving and Painting "The Rock"
Minutes Distribution	Sample Minutes

Travel Authorization (TA)	Sample - Completed TA
Travel Protocol
Vehicle Request Policy and Procedures	s
Employee Voucher: CO-17XP	Sample Employee Voucher: CO-17XP

Emails will no longer be accepted for van reservations. Please click the link below for the new Online Van Reservation.

Campus Map and Directions

Club/Organization Information
Manual
Starting A New Club
Budget and Management

The club listings contain all of the current SGA recognized clubs and organization with their meeting times, officers and advisors with contact information.

Clubs and Organizations Manual

How to Start a Club/Organization

Sample Constitution

BAM Guidelines, Weekend Programming Guidelines and FRP Packets

Each spring, Student Government Association holds a recognition ceremony introducing the newly elected officers. Clubs/Organizations and individuals a part of the clubs/organizations are also recognized for various accomplishments. See the following links for this information.