Scheduling Manual – Timeline

Scheduling Manual – General Timeline of Scheduling Process

The timeline for the scheduling process differs from semester to semester due to several factors within the academic calendar. However, the following graph shows approximate dates that are used when developing the timeline for the fall and spring scheduling process.

Please Note: The preparation for each schedule begins in the middle of the previous like semester, roughly ten months in advance. The schedules below are just rough estimates. The final timelines will be available under the “Faculty/Staff” section of the office website at http://www.easternct.edu/registrar.

Fall Schedule Approximate Timeline

Second Week of October: Scheduling request is sent to Department Schedulers
Second Week of October – Second Week of November: Departments provide updates and revisions to the Associate Registrar: Scheduling Officer using the scheduling policy and the guidelines e-mailed. This is an ongoing process. The earlier updates are sent, the earlier the Associate Registrar: Scheduling Officer can get the schedule back to the departments.
Second Week of November: Preliminary Schedule due to the Associate Registrar: Scheduling Officer
First Week of December: Associate Registrar: Scheduling Officer distributes class schedule for fine-tuning by Department Schedulers
First – Second Week of December: Department Schedulers adjust schedule as needed
Second Week of December: Schedule due to the Associate Registrar: Scheduling Officer (This version of the schedule will be used for classroom assignments.) Please submit the most complete schedule known. If an instructor is not yet known, please list the section with StaffFT or StaffPT. If specific space(s) are needed for instruction, be sure to include requests.
Second Week of December – Second Week of January: Associate Registrar: Scheduling Officer creates classroom assignments
Second Week of January: Associate Registrar: Scheduling Officer distributes schedule with room assignments for a final look by Department Schedulers
Second Week of January – Third Week of February: Department Schedulers make final adjustments/changes
Third Week of February: Final schedule due to Associate Registrar: Scheduling Officer
First Week of March: Fall schedule released to web

Spring Schedule Approximate Timeline

 

Second Week of March: Scheduling request is sent to Department Schedulers
Second Week of March – First Week of April: Departments provide updates and revisions to the Associate Registrar: Scheduling Officer using the scheduling policy and the guidelines e-mailed. This is an ongoing process. The earlier updates are sent, the earlier the Associate Registrar: Scheduling Officer can get the schedule back to the departments.
First Week of April: Preliminary Schedule due to the Associate Registrar: Scheduling Officer
Second Week of April: Associate Registrar: Scheduling Officer distributes class schedule for fine-tuning by Department Chairs
Second Week – Fourth Week of April: Department Schedulers adjust schedule as needed
Fourth Week of April: Schedule due to the Associate Registrar: Scheduling Officer (This version of the schedule will be used for classroom assignments. Please submit the most complete schedule known. If an instructor is not yet known, please list the section with StaffFT or StaffPT. If specific space(s) are needed for instruction, be sure to include requests.
Fourth Week of April – Second Week of May: Associate Registrar: Scheduling Officer creates classroom assignments
Second Week of May: Associate Registrar: Scheduling Officer distributes schedule with room assignments for a final look by Department Schedulers
Third Week of August Information Management Specialist distributes schedule for a final look by Department Schedulers
Third Week of August – Third Week of September: Department Schedulers make final adjustments/changes
Third Week of September: Final schedule due to Associate Registrar: Scheduling Officer
First Week in October: Spring schedule released to web