Audio/Video Duplication & Conversion

Audio/Video Duplication & Conversion

It is the policy of the staff at Eastern Connecticut State University’s Media Services department to apply the Copyright Law of the United States and the Fair Use Guidelines for Educational Multimedia to all activities of the department. This information is provided for general reference and does not constitute legal advice. If in doubt, seek a qualified legal opinion from an attorney knowledgeable of copyright law.

  1. If you are the creator of the media, and have not assigned copyright to someone else, then, as the copyright owner, you may have it converted.
  2. If a digital copy of the media exists, it should be purchased.
  3. If a digital copy does not exist, then the copyright owner should be contacted for written permission to change the media from analog to digital. To locate the copyright holder, contact the video’s distributor. For audios and videos from the University’s Library search the  feature by title, scroll down to publisher, and the distributor will be listed there. Search Google for the distributor’s contact information. If the request is denied, the media cannot be converted.
  4. If the copyright owner cannot be determined, you can visit the IMDb website for feature films, film shorts, and television programs. Enter the movie, or television show name, and scroll down to the company credits and obtain contact information to seek written permission. Another option is to search the Internet for the film’s title to see if the film has its own Web page with contact information. In addition, the Copyright Clearance Center may be contacted to see if anyone lays claim to the copyright. If so, written permission from them should be sought.
  5. If none of the above work, only the portion or clips of the content, essential to the class, may be converted. 10% of the total is specified.
  6. Media recorded from an on air broadcast may not be converted. Copyright law states that this type of media may only be kept for 45 days, and used once in a class during that time.
  7. Clips from motion pictures on DVD (as defined in 17 U.S. Code§101) that are legally acquired and protected by the Content Scrambling System may be converted under certain circumstances (17 U.S. Code§1201). The media needs to meet all of the above requirements for converting media. Only short portions of the video are allowed to be used. Screen capture is the preferred non-circumventing conversion technique. If screen capture does not produce video of sufficient quality for the purpose of criticism or comment, then other circumventing technologies may be employed.

    If the requirements above are satisfied, you can bring the video (and copy of the permission letter, if applicable) to Media Services or the Center for Instructional Technology for conversion.

    J. Eugene Smith Library Copyright Guide

    Copyright Video produced by the Copyright Clearance Center