CIT Laptop Loaner Program

To provide a short-term mobile computing solution to be used for presentations and field work at conferences, meetings, and other similar events.

Eligibility
Eastern faculty members who would not otherwise have access to similar technology.

Terms of use
Laptop loans will be at the sole discretion of the CIT Manager or designee. CIT will manage the loan documentation and provide hardware support. Use of the computer is governed by the applicable CSUS, ECSU and CT State Computer Use and information security policies in place at the time of the loan. No personal, private or protected University information is to be stored at any time on any laptop used in this program.

Loan Processes
Upon receipt of a request for loan, the CIT Manager or designee will review the request and determine eligibility and alignment with the program’s mission statement. If those are satisfied, the CIT Manager or designee will verify availability for the requested time period prior to notifying the requestor of any approval. If available, a reservation for the laptop will be created by the CIT Manager or designee immediately. All approvals will be transmitted by the CIT Manager or designee to both the requestor and to all CIT staff members via email.

The CIT Manager or designee will assign a CIT staff member to each loan to ensure the laptop’s readiness prior to the pickup/loan start date and time, in accordance with CIT laptop readiness guidelines.
The designated CIT staff member will be responsible for completing the ECSU Asset Tracking Form and providing orientation for the faculty member at the time of pickup. The orientation will consist of the tasks noted on the CIT Laptop Loaner Check List. The Check List original will be retained by CIT and a copy provided to the faculty member.

Duration of loan
In order to meet the goals of the program using the finite resources available, there must be limitations on the length of time of the loan. Requests should be made as far in advance as possible. The loan period time limit is ten (10) days. Exceptions will be considered, but in no case will the length of the loan exceed fourteen (14) days.

Roles and Responsibilities

CIT Manager or Designee
The CIT Manager or designee is solely responsible for determining eligibility under the guidelines outlined in this document. All requests for loans are the responsibility of the CIT Manager or designee. Marketing of the CIT Laptop Loaner program is the responsibility of the CIT.

CIT Staff
Designated CIT staff members are responsible for maintaining and supporting the laptop hardware and installed software assigned to the program including, but not limited to, maintaining the patch levels for the operating system and installed software applications. CIT staff are responsible for creating/transmitting/retaining all documentation pursuant to the loan of equipment under this program. CIT is responsible for the security of the equipment only while in its possession. Should any warranty repairs be required, designated CIT staff will be responsible for initiating and managing the repair processes with the appropriate vendor(s) using standard ITS guidelines and policies. Designated CIT staff members are responsible for ensuring that any personal information or non-standard software is removed before any laptop is made available under this program.