Eastern Connecticut State University
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Job Opportunities: Classified

Most classified positions require taking an examination through the State of Connecticut. If you are interested please call the State Recruiting and Testing Center at (860)713-5205, or check the DAS web site.

 

EASTERN CONNECTICUT STATE UNIVERSITY

JOB OPPORTUNITY

 

ADMINISTRATIVE ASSISTANT

HEALTH SERVICES

 

PLEASE FOLLOW THE SPECIFIC APPLICATION FILING INSTRUCTIONS AT THE BOTTOM OF THIS PAGE!

 

Open To:                        On the current active Administrative Assistant examination list, or permanent state employees who currently hold the title of Administrative Assistant.

Location:                          Health Services, ECSU, Willimantic, CT

Job Posting No:             56864

Hours:                                8:00am to 5:00pm          

Salary:                               $50,838.00 - $65,788.00

Closing Date:                   March 28, 2014

 

Eligibility Requirement:  Candidates on the current active Administrative Assistant exam list or permanent state employees who have permanent status in the title of Administrative Assistant.  Applicants will not have the opportunity to take the exam prior to the above closing date to qualify for this vacancy.

 

Preferred:  Experience in a medical setting desirable.

 

Example of Duties:

Performs the most complex office administrative duties as described in the following areas:

1) Typing:  Use a personal computer or other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.  2) Filing: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews references materials and manuals.  3) Correspondence: Composes complex letters and/or memoranda, etc. (e.g. explaining department practices and/or policies) for own or manager’s signature.  4) Report Writing: Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; analyzes information and may make recommendations.  5) Interpersonal: Acts for manager by interpreting established policies and procedures, etc.; troubleshoots by relieving manager of as much administrative detail as possible; acts for and regularly makes decisions in manager’s absence (within prescribed limits of authority).  6) Processing: Screens letters, memos, reports, and other materials to determine action required; may make recommendations to supervisor.  7) Personal Secretary: Arranges and coordinates meetings (including space and equipment); researches, assembles and coordinates meeting materials (e.g. charts, graphs, reports); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription; prepares expense accounts; makes travel arrangements.  8)  Office Management:  Authorizes purchases and payments (within prescribed limits of authority); develops input and prepares documentation for office and/or department budget; coordinates budget control and monitoring; develops office and/or department procedural manuals; assists in interviewing and hiring office support staff; trains office support staff; may supervise support staff; performs related duties as required.

 

Knowledge, Skills and Abilities:  

Considerable knowledge of office administration and management; considerable knowledge of department and/or unit policies and procedures; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of business math; considerable interpersonal skills; ability to operate office equipment which includes personal and other electronic equipment; ability to operate office suite software;  ability to take notes (shorthand, speedwriting or other method acceptable to manager).

 

General Experience:  Four (4) years’ experience above the routine clerk level in office support or secretarial work.

Special Experience:  One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.

Substitution Allowed:  College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years.

 

Note:  The filling of this position will be in accordance with reemployment, SEBAC, transfer, promotion and merit employment rules, if applicable.  Individuals with Reemployment/SEBAC rights must be given first preference for this position.

 

Application Instructions:  Interested and qualified candidates who meet the above requirements should complete an Eastern Application as well as a send a cover letter, a resume, along with three letters of reference to La Shawn McBride, Office of Human Resources, Gelsi & Young Hall, 83 Windham Street, Willimantic, CT  06226.  To access the application click the following link:  http://www.easternct.edu/humanresources/Emapp.pdf

*PLEASE BE ADVISED THAT CANDIDATES WITH SEBAC/REEMPLOYMENT RIGHTS WILL HAVE PREFERENCE IN THIS PROCESS.

 

(Posted: 3/17/14)


 

Eastern is an AA/EEO employer.  Women, members of protected classes and people with disabilities are encouraged to apply.