Eastern Connecticut State University
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Travel Policies and Procedures

Required Approvals

Required approvals for Travel Authorizations, and the responsibilities carried by the signatories and approvers, are as follows:

1. Traveler’s signature. By signing the Travel Authorization, the traveler is certifying that the travel is necessary to the business of the University; the estimated expenditures are reasonable, proper, and in compliance with travel policies; and no personal expenditures are included. The traveler is also recognizing that the actual reimbursement paid may be less than the estimate shown on the Travel Authorization depending on the actual expenditures as verified by supporting documentation or on the amount of funding approved.

2. Supervisor’s/Approving Authority’s signature. By signing the Travel Authorization, the supervisor/approving authority is certifying that he/she is aware that the travel is necessary to the business of the University, the estimated expenditures listed are reasonable and necessary, and that arrangements have been made to cover position requirements in the traveler’s absence.

3. Budget Authority’s signature. By signing the Travel Authorization, the budget authority is certifying that funds are available in the amount of the Travel Authorization. The budget authority is authorized and has the option of declining all or a portion of the submitted trip.

4. Travel Office authorization. It is the travel office’s responsibility to verify that all proper supporting documents are attached to the Travel Authorization, and that all figures and requests are in compliance with travel policies. The travel office has the authority to decline all or a portion of the submitted trip based on non-compliance with published travel procedures.

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