Once students have decided to participate in a Global Field Course they will be asked to complete a Student Application Form that includes: the Statement of Responsibility, and Health Insurance and Emergency information, and the Warning of Risk Document as well as Passport Number (if abroad). These forms are intended to advise the students of the risks inherent in travel, assign certain responsibilities, and obtain health and emergency contact information from them to be used in the event of a medical or other emergency.
Medical Concerns – Students
The University requires all students participating in Global Field Course to be covered by appropriate medical insurance. During the pre-departure orientation, students are directed to contact their insurance provider to determine the carrier’s provisions for care overseas and the procedures to be followed should medical treatment become necessary. Students are required to furnish the name of their health insurance company on the Health Information/Emergency Contact form. Faculty should have copies of this information with them during the course of the GFC. Student must provide evidence of medical insurance that includes medical evacuation and repatriation of remains coverage. Students are advised to review their Eastern Student Medical Policy for coverage while on the Global Field Course. In addition to the required medical insurance, all students participating in course abroad programs are required to enroll in supplementary medical evacuation and repatriation of remains insurance, with minimum coverage levels of $25,000 and $7,500 respectively.
For Students: What You Need Before You Leave for Your Trip
Before You Leave:
Check with your Study Tour Professor that the trip is on!
You will Need:
Passport: Allow 6 weeks; expedited processing available at extra cost Carry two extra passport pictures separately from your passport, a copy of your passport, and a certified copy (not the original) of your birth certificate or an expired passport. If the passport is lost, report the loss to local police, get written confirmation of the police report, and take the above documents to the nearest U.S. consulate (if you are a U.S. citizen) and apply for a new passport. Note that passports cannot be issued immediately abroad, and you can expect a delay of days to weeks.
Visa: Permission from foreign governments may be required for you to enter their countries. You must have your passport to apply. Processing time varies from days to two months, depending on your purpose for travel, your citizenship and your destination This is not necessary for every country, but be sure to check.
Inoculations: Make an appointment with a doctor months in advance, since some inoculations must be done in series over many weeks. May be recommended for many destinations in Asia, Africa, the Middle East and Latin America.
Tickets: You usually must have a round-trip ticket between the U.S. and foreign destination. Make a photocopy of your ticket (or e-ticket). Keep backup copies separate from the originals.
Money: Always have multiple forms of money: cash, ATM and credit cards. Never carry large amounts of cash. Use a hidden money belt for most of your money. A money belt can be purchased at places like stores like Target, some bookstores, and AAA (American Automobile Association).
Credit Cards & ATM: Keep a list or a copy of cards, account numbers, PIN numbers, and emergency replacement procedures.
Luggage: Mark all luggage inside and out with your name and address. Travel as light as possible. An internal frame backpack is the easiest to carry. Any suitcases should have wheels. The traditional way of packing clothes is to pack whatever you plan to take, then put half of it back. Never pack more than you can carry. Even on wheels, you will be lugging your suitcase everywhere.
Proof of Insurance: Health and accident insurance (ISIC card provides additional insurance, including evacuation. Different travel organization like AAA also offer insurance.). It may be necessary to contact insurance agents while abroad, so keep all relevant names, phone numbers, and policy numbers in a safe place.
Medicines: Take everything you will need for the trip, along with copies of all prescriptions and the generic names of drugs. Keep medicines in the original labeled drugstore containers. Take extra eyeglasses or contacts and the prescription.
Photocopies: Photocopy your passport, plane ticket, rail pass, credit card numbers, and prescriptions. Take one set of copies with you and leave another set in the U.S.
Cell Phones: Many cell phone companies have calling plans for other countries that can be purchased for the time of travel. Be sure to have the cell phone number of your Study Tours professor in case you get accidentally separated from the group.
Assess Health & Safety Risks: See the U.S. Department of State Travel Advisories for potential travel risks to certain countries. Trips are cancelled when there is a health and safety risk.
What You Should Know:
Regarding 800 and 888 numbers: They do not work abroad. Make sure that you have numbers that will work from abroad for your health insurance company, your credit card company, etc.
Other Helpful Items:
Guidebooks: Geared to your own travel style and itinerary. Student-oriented guidebook series include Let's Go, Lonely Planet and Rough Guides.
International ID Card: Card provides a broad range of discounts overseas, including the International Student ID ISIC Card, Youth ID Card (for non-students under 26), or International Teacher ID Card (ITIC) for full-time instructors.